Bank of the West Senior Administrative Assistant in San Francisco, California
Senior Administrative Assistant
What sets Bank of the West apart from other banks is our team members–they embody the optimistic spirit of the West. There is a spirit here that drives us to do more. Our team of more than 10,000 employees is vital to the success of our Bank. They reflect our modern western values—straightforward, entrepreneurial and optimistic. We seek to create a corporate culture that fosters and rewards excellence, encourages creative thinking and respects diversity – an environment where team members are engaged, supportive of one another and enthusiastic about serving our customers. Bank of the West offers the stability of a company that has a 135 year history and is part of BNP Paribas, a European leader in global banking and financial services and one of the 6 strongest banks in the world. We offer opportunities across our diverse business lines – Retail Banking, Commercial Banking, National Finance, and Wealth Management.
A qualified, motivated individual to provide high level administrative
support and perform a wide range of secretarial duties for four members of the
Bank’s Legal Department. Often will work
closely with the attorneys on complex and sensitive matters, requiring tact and
discretion, but must be able to work independently or within a team on special
projects. Attention to detail is
critical. Must have an adaptable and
flexible work-style, able to perform in a fast-paced setting, with a proven
ability to handle competing demands and priorities. Regular and reliable attendance are essential.
In this role, you will :
Handle the day-to-day administrative dutiesarising from the work of the Legal Department’s Deputy General Counsel and threeother attorneys in the Legal Department.
Input, format and revise attorney work product,including Word documents (letters, memoranda, reports), PowerPointpresentations, Excel spreadsheets and SharePoint documents, ensuring accuracyin the final product.
Assist in producing a large volume of monthlyand quarterly reports.
Open, update and close matters on the LegalDepartment’s matter management system.
Handle the electronic filing of emails,correspondence, memoranda and other information in the Legal Department’sdocument management system or other filing databases.
Extract data from the Legal Department’s systemsin order to create reports and visual graphics.
Compose letters and memoranda based on verbaldirection from the attorneys or knowledge of the Legal Department’s proceduresand practices.
Meet and greet visitors, clients and regulators.
Schedule and coordinate meetings, includingDepartment-wide meetings, conference calls and video conferences.
Receive,screen and handle telephone calls.
Arrangedomestic and international travel, prepare travel itineraries and prepare expensereports.
Ensurethat a large number of electronic and paper files are organized and current.
Maintainsupplies inventory by checking stock, anticipating needs and ordering supplies.
Sortand distributeincoming mail to attorneys and staff, dispatch outgoing mail and overnightpackages.
Perform generalclerical duties, including copying.
Inputdata into theBank’s systems.
Maintain anddistribute the monthly attorney calendar.
Stay current on allrequired Bank training.
Perform otherduties as assigned.
Required Educationor Equivalent Experience
Associate’s degree (or equivalent).
5 years of administrative experience.
Demonstrated ability to work on own initiativewith little direction, to identify issues requiring attention or escalation.
Legal department or law firm experiencepreferred.
Required Administrative/Technical Skills
Fully conversant with the Microsoft Office suiteof products, including Outlook, Word, PowerPoint, Excel, SharePoint and Visio.
Analytical skills and research capabilities.
Mathematical skills, including compilation ofdata and balancing of figures
Planning, scheduling and organizational skills.
Composition and proofreading skills, with strongattention to detail and accuracy.
Written and verbal communication skills
High level of professionalism
Secretarial skills, e.g., typing, filing andanswering phones, including business telephone protocol.
Equal Employment Opportunity Policy
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.
Job: Administrative / Clerical
Location: United States-California-San Francisco
Requisition ID: 037405