Bank of the West Administrative Assistant in San Francisco, California
What sets Bank of the
West apart from other banks is our team members–they embody the optimistic
spirit of the West. There is a spirit here that drives us to do more. Our team
of more than 10,000 employees is vital to the success of our Bank. They reflect
our modern western values—straightforward, entrepreneurial and optimistic. We
seek to create a corporate culture that fosters and rewards excellence,
encourages creative thinking and respects diversity – an environment where team
members are engaged, supportive of one another and enthusiastic about serving
our customers. Bank of the West offers the stability of a company that has a
135 year history and is part of BNP Paribas, a European leader in global
banking and financial services and one of the 6 strongest banks in the world.
We offer opportunities across our diverse business lines – Retail Banking,
Commercial Banking, National Finance, and Wealth Management.
Our Growth and Transformation department is looking for a highly motivated Administrative Assistant to join our team in
our San Francisco office!
This individual will
have the opportunity to work cross-functionally throughout the organization
with various business units on a variety of exciting projects.
Job Description Summary
for primarily performing advanced, complex, diverse and confidential
administrative support duties and secondarily performing operational support
duties to the head of Strategy and Operations for Growth and Transformation.
Requires thorough working knowledge of unit practices, policies, programs, business
requirements and organization of the bank. Assignments include initiation of,
or participation in, various projects, including researching information,
providing analysis, and compiling data to convey relevant information. Must be
highly organized and demonstrate tact, diplomacy, discretion, independent
judgment, and initiative on assignments and communications of a highly
Essential Job Functions
Inputs and retrieves
data utilizing knowledge of various software packages. Gathers information
and synthesizes correspondence, reports, memoranda, special projects, and
related materials for team.
researches information, compiles statistics, gathers, analyzes, and
summarizes data and reports for projects, trends and status reports. May
assist in preparation of budget.
coverage - drafting presentation framework, gathering materials, generate and
report tracking, overall program management
Maintain onboarding and
off boarding processes and protocol as well as keeping various documents up
to date such as team org chart.
Periodic event planning
to include off-sites, team gatherings
for several executives that may include preparing and processing purchase
requisitions, vendor invoicing, expense reports, etc.
Tracking and assisting
in the day-to-day administration and operations for the CMO and Growth and
Transformation Leadership team including Corporate, Social Responsibility,
Customer Experience, Digital, Marketing and Communications Teams.
Update monthly and
quarterly reporting by project managing process, gathering updates and
updating across dashboards and leadership readouts, etc.
computer skills necessary to format reports, build presentations,
spreadsheets, graphics, et cetera. Strong PowerPoint and formatting skills a
must for document and presentation development and review.
management, including the prioritizing and scheduling of meetings across
multiple time zones and teams to ensures that time is used efficiently and
effectively. Schedules and coordinates meetings and facilities which may
include travel and lodging arrangements. Tracks team PTO and other
engagements for high-level overview.
marketing/business development materials for presentations between Bank of
the West and its parent company, BNP Paribas.
Highly organized and
able to effectively manage multiple projects, workstreams, and
responsibilities and follow up on deadlines and requests.
Periodic research of
topics, guest speakers and workshops to help support leadership development
Receives and screens
telephone calls, mail, and visitors. Routes callers, take messages, and
answers questions relating to the unit's function. May interact with Company
clients to schedule appointments, answer questions, and resolve moderately
complex issues. May act as information source for the unit.
Serve as a gatekeeper
for Executives while proactively prioritizing active projects and priorities
Able to easily transition between strategic
and operational mentalities, as appropriate, when managing tasks.
Demonstrated ability to
work on own initiative with little direction, to identify issues requiring
attention, and to initiate and manage complex projects.
Act as cultural liaison
for the group when onboarding permanent and temporary team members,
contractors, and consultants.
Ability to assess
issues strategically and present solution oriented suggestions and approach
Other Job Duties
Complete understanding of the policies, practices, andfunction of the business unit.
Performs special assignments and project work asneeded.
May take minutes of staff meetings.
Performs other duties as assigned.
Requires basic job knowledge of systems and proceduresobtained through prior work experience or education.
Requires 5 years minimum experience.
May require vocational or technical education inaddition to prior work experience.
- Associate's Degree
- Working knowledge of general office
procedures with demonstrated administrative and basic operational skills.
- Advanced personal computer skills necessary
to format reports, presentations, spreadsheets, graphics, et cetera.
- Demonstrated ability to work independently
and plan and manage short-term, moderately complex projects.
Equal Employment Opportunity Policy
Bank of the West is an Equal Opportunity employer and proud to provide equal
employment opportunity to all job seekers without regard to any status
protected by applicable law. Bank of the West is also an Affirmative Action
employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with
criminal histories pursuant to the San Francisco Fair Chance Ordinance subject
to the requirements of all state and federal laws and regulations.
Job: Accounting Finance
Location: United States-California-San Francisco
Requisition ID: 052598