Bank of the West Executive Administrative Assistant for Mortgage Chief Operating Officer on site Omaha, NE in Omaha, Nebraska
Executive Administrative Assistant for Mortgage Chief Operating Officer on site Omaha, NE
At Bank of the West, our people are having a positive impact on the world. We’re investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. From our locations across the U.S., Bank of the West is taking action to help protect the planet, improve people’s lives, and strengthen communities. We are part of BNP Paribas, a global leader supporting the UN Sustainable Development Goals (SDGs). Yes, we’re a bank, but as the bank for a changing world, we are continually seeking to improve the ways we help our customers, while contributing to more sustainable and equitable growth.
Job Description Summary
Responsible for providing administrative support for the Mortgage Operations Executive, primarily performing advanced, complex, diverse and confidential support duties and secondarily performing administrative support duties. Works independently. Will require development of thorough knowledge of unit practices, policies, programs, business and organization of Bank of the West (the Bank). Must demonstrate tact, diplomacy, discretion, independent judgment and initiative on assignments and communications of a highly sensitive nature. May handle routine matters for the executives to allow concentration of effort on managing the Bank's business.
Job Description Summary:
Responsible for providing administrative support for executives, primarily performing advanced, complex, diverse and confidential administrative support duties and secondarily performing administrative support duties. Works independently. Requires thorough knowledge of unit practices, policies, programs
Essential Job Functions
Inputs and retrieves data utilizing knowledge of various computer software packages.
Composes correspondence, reports, technical papers memoranda; plans and executes special projects and related materials. Initiates responses to correspondence for senior executive or own signature.
Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials and determines method of presentation.
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
Organizes and maintains files, correspondence, records and other documents for the executive and department that the executive role oversees.
May take minutes of meetings and maintains the final records of the meetings.
Furnishes and obtains information from other senior officers or outside clients and/or contacts.
Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Bank.
Performs other duties as assigned.
- Bachelor Degree or equivalent work experience
Requires 7 years minimum experience of general office procedures with demonstrated advanced administrative and secretarial skills
Prior experience supporting a c-level executive in a related or equivalent industry preferred
Advanced personal computer skills necessary to format reports, presentations, spreadsheets, graphics, et cetera.
Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate and manage complex projects.
Working Location Statement
This position has the option to work in one of our key hubs (San Ramon, CA, Tempe, AZ, Omaha, NE) or to work remotely as long as it is in within our 26 state working footprint which includes AZ, CA, FL, GA, ID, IA, IL, KS, MI, MN, MO, NE, NV, NM, NC, ND, OH, OK, OR, SD, TX, UT, WA, WI, WY, NY.
Equal Employment Opportunity Policy
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.
Job: Accounting Finance
Location: United States-Nebraska-Omaha
Requisition ID: 060953